West End Growing Grounds SCIO Rules

Why Rules?
WEGGA stems from the launch of the 2011 WISH Project – West End Is Safer & Healthier – with the community’s vote for use of derelict spaces and alcohol-free premises. Therefore, WEGGA, and the land it occupies, exists by the consent of the local community, and from grant aid and endorsements from public and other third sector organisations. To continue to receive that endorsement it is important it manages its activity in a way that preserves the visual amenity for members and the general public and demonstrates its charitable intentions. 
Rules and guidelines, for those like WEGGA who have charitable status, become a statutory requirement.  Underpinning this requirement is fairness and respect for others and their property. WEGGA has already demonstrated its charitable outreach by enhancing and regularly maintaining local stalled spaces. However, this charitable endeavour now needs to be more equally shared among all its members. 
This revision of existing WEGGA rules, includes those for the proposed Carbrook Street site, and the use of polytunnels and greenhouses.
1. Membership
a) Free Membership is open to organisations and individuals over 16 years of age who support WEGGA’s purposes, aims and objectives. (The constitution is available at wegga.org)
b) Subject to availability, individual members may grow their own produce on allocated beds or plots on pre-payment of an annual fee.
c) Subject to availability, public and third sector members, with a group of no more than six persons, may grow produce on allocated beds or plots on pre-payment of an annual fee.
d) Group leaders must ensure their members have read, signed, and comply with these rules.
e) Annual growing ground fees are determined, from time to time, by the Board of Trustees.  
2. Site Access, Security & Safety
a) Persons under 16 years-of-age must be accompanied, at all times, by a parent or guardian who is responsible for their safety and behaviour.
b) Members are responsible for the security of site accesses by securing the locks on gates when on site and securing the site(s) when they are the last person leaving. 
c) Members with containers keys, and for other buildings, must ensure the lock and key is secure during use and locked before leaving. A £5 refundable deposit applies for each key.
d Water standpipe cabinets are to be locked at all times when not in use.
e) Members’ and communal equipment must not be left after use anywhere on site where it could be stolen, cause an injury, or be used for anti-social purposes. 
f) To reduce the risk of injury, members should wear suitable clothing, foot and hand wear.
g) The construction and use of polytunnels and greenhouses demands special rules. (See 4,)
h) Mowers, strimmers and other powered tools may only be operated by those who have received prior training and who are wearing appropriate safety equipment.
3. Plot & Bed Maintenance
a) Members must maintain their plots and beds and cultivate them fully and suppress weeds.No pernicious weeds, e.g., hogweed, Japanese knotweed and ragwort are to be permitted to grow on plots and beds.
b) Members are also responsible for maintaining the area immediately surrounding their Plot/beds in a tidy and weed-free condition. 
c) Planting should normally be rotated annually. 
d) All gardening should be of an organic nature. Unless approved by the Board of Trustees for specific difficult areas, no weed killer shall be used.                                    
e) Members absent for a significant part of the growing season must make alternative arrangements for the maintenance of their plot or beds. 
f) Trustees will undertake regular inspections of plots and beds throughout the growing season to ensure they are being properly maintained. 
g) Members found to have removed produce without the prior approval of the grower will be subject to sanctions that may lead to the suspension of membership.
4. Polytunnels and Greenhouses
a) Access is allowed only to individual, or group members, whose prescribed due fee has been paid. 
b) Plant debris and diseased or dying plants must be removed.
c) Personal effects and tools must not be left unattended and removed on leaving the site.
d) Smoking is strictly prohibited and no flammable items are allowed.
e) No food is to be consumed within the structure.
5. Communal Responsibilities
a) Maintenance of the common areas and green space on each site is a communal responsibility.  On the payment of fees, members will be assigned annually, four 3-hour sessions of specific activities, completion of which is a condition of continued membership.
b) Garden waste must be deposited in the allocated compost bins or the brown Council bins.
c) Non-organic waste must be deposited in the Council grey bins. Large items must be taken to the local recycling facility.
e) Members are encouraged to exchange surplus produce or donate it for community benefit.
5. Water Usage
a) Water should be used sparingly and except during long periods of drought dispensed with in watering cans. Members with a disability may request the use of a hosepipe.
b) The Board of Trustees will closely monitor metered water usage.  
6. Prohibitions
a) Members may not sell their produce for personal financial gain
b) No dogs or livestock are allowed in the designated growing grounds.
c) Alcohol must not be consumed anywhere on WEGGA premises.
d) Growing grounds are smoke-free zones.
e) Loud music, which causes annoyance to other members or nearby residents, is forbidden.
d) No buildings or structures, are allowed on sites without the prior written approval of the Board of Trustees
7. Membership Complaints, Sanctions, Terminations & Appeals
a) Members with complaints should refer them in the first instance to a Trustee who will offer advice and/or refer their complaint to the next meeting of the Board of Trustees for resolution.
b) Members whose standard of maintenance falls below the required standard will be given, in writing, 14 days to rectify the situation.
c) In accordance with section 5.3 of the Constitution, the Board of Trustees is empowered toadminister sanctions and appeals for serious and persistent breaches of these rules.
8. Revision & Amendments
These rules will be regularly reviewed and may be amended in the light of experience. 
By order of the Board of Trustees
2nd November  2017